What Will Happen during a Videoconference?

What will happen during a videoconference or webinar?

the schedule…
1.    Use a sign to identify the site.
2.    Begin by introducing participants.
3.    Review objectives and time allotted for the event.
4.    Encourage participation. Have questions prepared ahead of time.  It is okay to script the videoconference down to the minute especially if it your first videoconference.
5.    Ask questions by name and site, if possible. Use name signs to identify participants.
6.    Repeat questions for the other sites.
7.    Conclude on time, allowing a few minutes for wrap-up and good-byes.

Etiquette Do’s

1.    Do begin by introducing each site using a site sign. One person should be selected to talk. Ex) Hi, this is _____ from _______ School in the Columbia Borough School District. We have _____ participants today for this videoconference.
2.    Do talk normally and pause before you speak to allow for the audio delay. Use your name before you speak.
3.    Do speak slower than normal. Listen for verbal cues. Vary the tone of how you talk so that you do not speak in a monotone.
4.    Do respect others by keeping questions and comments short.  This allows more people to participate in the conference.
5.    Do focus on the camera not other people in the room. Maintain eye contact with the far end site. Talk to the far end site as though they are across the table from you.
6.    Do wear neutral or muted colors such as medium blues or pastels.  These colors are easier for the camera to focus and transmit.
7.    Do keep your body still. If you need to move try to move and gesture in a fluid, natural way.
8.    Do create and use tent name signs during the videoconference.
9.    Do remember that you are on camera at all times!

Etiquette Don’ts


1.    Don’t have side conversations.  The microphones are very sensitive and will pick up any sounds.
2.    Don’t tap on the table near the microphones.
3.    Don’t talk when someone else is talking. Two people cannot speak at the same time.
4.    Don’t wear very intense colors – reds, plaids, checks, narrow stripes. Avoid white also.
5.    Don’t wear noisy or large, bright shiny jewelry.
6.    Don’t rock, sway or bounce your leg or foot.  Avoid touching your face during the videoconference.
7.    Don’t make inappropriate gestures or faces.
8.    Don’t do anything during a videoconference you wouldn’t want others to see or hear, never assume that the microphone is off or the camera is not on you.
9.    Don’t leave the room unless absolutely necessary.

Participation

We recommend strongly that you include a participation requirement for all students during a videoconference whether it is a content provider program or a collaboration. Students should be prepared before the videoconference by completing the activities provided by the content provider or by being part of the planning during the collaboration. Students should come to a videoconferencing event with their questions in hand – meaning the questions they plan to ask of other students or the presenter are pre-written and in their possession. You do not want to waste your videoconferencing time by passing out cards or papers. We also recommend creating a seating chart so that you can quickly get students organized for the videoconference and then use the seating chart to take notes on who participates and the level of their participation.
A lack of preparation before a videoconferencing event will guarantee that your students do not get the best experience possible!

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